DATA PROTECTION

This data protection information applies to data processing by:

Person responsible: T&I Portfolios GmbH, Am Wäldchen 9, D-66292 Riegelsberg, Germany
Email: info@ti-portfolios.com
Tel. no.: +49 68 06 49 76 180
Fax: +49 68 06 49 76 181

a) When visiting the website

When you call up our website at www.ti-portfolios.com the browser used on your device automatically sends information to our website’s servers. This information is stored temporarily in a so-called log file. The following information is recorded without your involvement and stored until automated deletion:

• IP address of the requesting computer,
• Date and time of the access,
• Name and URL of the calling file,
• Website from where the access came (referrer URL),
• Browser used and possibly your computer’s operating system and the name of your access provider.

The stated data is processed by us for the following purposes:

• Ensuring the problem-free connection of the website,
• Ensuring the comfortable use of our website,
• Analysis of system security and stability as well as
• other administrative purposes.

The legal basis for the data processing is Art. 6 Para. 1 S. 1 lit. f GDPR. Our justified interest arises from the data collection purposes listed above. Under no circumstances do we use the collected data for the purpose of drawing conclusions about your identity.

We also use cookies and analysis services when you visit our website. You can find more explanations on this under Section 4 and 5 of this data protection policy.

b) When using our contact form

If you have questions of any kind, you have the opportunity to contact us via the form provided on the website. It is necessary to state a valid email address and telephone number so that we know who initiated the enquiry and can answer it. You can make other information available voluntarily.

We process the data for the purposes of making contact pursuant to Section 6 Para. 1 S. 1 lit. a GDPR based on your voluntary consent.

The personal data collected by us when using the contact form is deleted automatically after the enquiry you made has been completed.

c) Online application

If you contact us via the online application form, we process the personal data and information/documents that you have provided. These may include:

• Date and time of the contact
• Name data
• Contact data
• Languages and qualifications
• Specialist areas
• Equipment
• Pricing information
• Other voluntary information
• Information/documents provided

We process the applicant data only for the purposes and within the framework of the application process in line with the statutory requirements. The processing of applicant data occurs to fulfil our (pre-)contractual obligations within the framework of the application process as defined by Art. 6 Para. 1 lit. b. and f. GDPR if the data processing is required for example as a result of legal proceedings (in Germany Section 26 of the German Data Protection Act (BDSG) also applies).

The application process requires that applicants provide us with applicant data. The compulsory applicant data is marked with an asterisk in the online form, otherwise it also arises from the job descriptions and always includes information on the person, postal and contact addresses, training, qualifications and practical experience. In addition, applicants can also provide us with additional information voluntarily.

When transferring the application to us, the applicant declares their consent to the processing of their data for the purposes of the application process according to the type and scope expressed in this data protection declaration.

If as part of the application process, particular categories of personal data are provided voluntarily as defined by Art. 9 Para. 1 GDPR, this processing also takes place under Art. 9 Para. 2 lit. b GDPR (e.g. health data, such as disabilities or ethnic origin). If, as part of the application process, particular categories of personal data are requested from applicants as defined by Art. 9 Para. 1 GDPR, this processing takes place under Art. 9 Para. 2 lit. a GDPR (e.g. health data, if this is required to carry out the work).

The data provided by the applicant may in the event of a successful application be processed by us to establish an employment relationship. Otherwise, if the job application is not successful the applicant’s data is deleted. The applicant’s data is also deleted if an application is withdrawn and the applicant may do so at any time.

It is deleted, subject to a justified revocation by the applicant, after the end of a six-month period so that we can answer any subsequent questions on the application and comply with documentation obligations.

As part of the application, we offer the applicant the opportunity to be included in our database for a period of two years based on consent as defined by Art. 6 Para. 1 lit. b and Art. 7 GDPR.

The application documents in the talent pool are processed solely within the framework of future job vacancies and searches for employees and are destroyed at the latest when the period ends. The applicants are informed that their consent for inclusion in the database is voluntary, has no influence on the current application process and the consent can be revoked for future effect at any time; they may also declare an objection as defined by Art. 21 GDPR.

No transfer to third-parties for purposes other than those listed below takes place.

We only pass on personal data to third parties if:

• You have given explicit consent to this under Art 6 Para. 1 S. 1 lit. a GDPR,
• The transfer is required under Art 6 Para. 1 S. 1 lit. f GDPR to assert, exercise or defend legal claims and there is no reason to assume that you have an overwhelming interest worthy of protection in the non-transfer of your data,
• In the event that there is a legal obligation for the transfer under Art. 6 Para. 1 S. 1 lit. c GDPR,
• this is permitted by law and is required under Art 6 Para. 1 S. 1 lit. b GDPR to process contractual relationships with you.

We use cookies on our website. These are small files that your browser creates automatically and are stored on your device (laptop, tablet, smartphone etc.) when you visit the site. Cookies do not damage your device nor do they contain viruses, Trojans or other damaging software.

The cookie stores information that arises in connection with the specific device used. This does not mean however that we become directly aware of your identity.

Cookies are used on the one hand to make the use of our offering more pleasant for you. So we use so-called session cookies to detect that you have already visited individual pages on our website. These are deleted automatically when you leave our site.

We also use temporary cookies to optimise the user-friendliness and these are stored on your device for a particular stipulated period. If you visit our site again to use our services, it automatically detects that you have already visited and which entries and settings you made so that you do not have to enter them again.

We also use cookies to statistically assess use of our website and for the purposes of optimising our offer to you (see Number 5). These cookies enable us to automatically detect that you have already visited the site when you do so again. These cookies are deleted automatically after a defined period of time.

The data processed by cookies is required to maintain our justified interests and those of third parties under Art 6 Para. 1 S. 1 lit. f GDPR.

Most browsers accept cookies automatically. You can however configure your browser to not store cookies on your computer or to always show a notification before a new cookie is created. However the complete deactivation of cookies may result in you not being able to use all of the functions of our website.

Tracking tools

The tracking measures listed below and used by us are implemented based on Art. 6 Para. 1 S. 1 lit. f GDPR. By using the tracking measures we want to ensure a needs-led design and the ongoing optimisation of our website. We also use tracking measures to statistically assess use of our website and for the purposes of optimising our offer to you. These interests are considered to be justified as defined by the regulation stated above.

The relevant data processing purposes and data categories can be taken from the relevant tracking tools.

Google Analytics

For the purposes of needs-led design and the ongoing optimisation of our pages, we use Google Analytics, a web analysis service of Google Inc. (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereafter referred to as “Google”). In this regard, pseudonym usage profiles are created and cookies (refer to No. 4) are used. The information generated by the cookie on using this website such as

• Browser type/version,
• Operating system used,
• Referrer URL (the previously visited page),
• Host name of the accessing computer (IP address),
• Time of server enquiry,

is transferred to a Google server in the USA and stored there. The information is used to analyse the use of our website, assemble reports on website activities and provide other services associated with website and internet use for the purposes of market research and the needs-led design of this website. We may also transfer this information to third parties if this is required by law and if third parties process this data on our behalf. Under no circumstances will Google connect your IP address to other Google data. The IP addresses are made anonymous so it is not possible to assign them to their owners (IP masking).

You can prevent the installation of cookies by adjusting the relevant setting in your browser software; but in this case we expressly point out that you may not be able to use the full functions of this website.

Furthermore, you can prevent the collection of data generated by the cookie and that draws on your use of the website (incl. your IP address) and the processing of this data by Google by downloading and installing a browser plug-in (http://tools.google.com/dlpage/gaoptout?hl=de).

As an alternative to the browser add-on, in particular for browsers on mobile devices, you can prevent the recording by Google Analytics by clicking this link. An opt-out cookie is set that prevents the future entry of your data when visiting this website. The opt-out cookie only applies to this browser and our website; it is stored on your device. If you delete the cookies you have to set this opt-out cookie again.

You can find additional information relating to Google Analytics for example in the Google Analytics help (https://support.google.com/analytics/answer/6004245?hl=de).

You have the following rights:

• Under Art. 15 GDPR to request information about the personal data processed by us. In particular you can request information on the processing purposes, category of personal data, categories of recipients to whom your data was published or will be published, the planned storage term, existence of a right to correction, deletion, restriction of processing or contradiction, existence of a complaint right, origin of your data if not collected by us and the existence of automated decision-making including profiling and any meaningful information on the details;
• Under Art. 16 GDPR to request without delay the correction of incorrect or completion of your personal data that we have stored;
• Under Art. 17 GDPR to request the deletion of your personal data that we have stored if the processing is not required to exercise the right to express an opinion and information, fulfil a legal obligation, in the public interest or to assert, exercise or defend legal claims;
• Under Art. 18 GDPR to request the restriction on processing your personal data if the correctness of the data is disputed by you, the processing is illegal but you reject its deletion and we no longer require the data however you require it to assert, exercise or defend legal claims or have objected to the processing under Art. 21 GDPR;
• Under Art. 20 GDPR to request your personal data that you have provided to us in a structured, common and machine-readable form or their transfer to another responsible entity;
• Under Art. 7, Para. 3 GDPR to revoke consent issued to us at any time. This means that we cannot continue into the future data processing that is based on this consent and
• Under Art. 77 GDPR to complain to a supervisory authority. In general you can use the supervisory authority at your place of residence or work or that of our chambers.

If your personal data is processed based on justified interests under Art. 6 Para. 1 S. 1 lit. f GDPR, you have the right under Art. 21 GDPR to object to the processing of your personal data if there are reasons arising from your particular situation or the objection relates to direct advertising. In the latter case, you have a general objection right that we implement without stating a specific situation.

If you want to use your objection or revocation right, an email to info@ti-portfolios.com is sufficient

When you visit the website we use the widespread SSL (secure socket layer) method in connection with the highest possible encryption level that is supported by your browser. This is usually 256 bit encryption. If your browser does not support 256 bit encryption, we instead fall back on 128 bit v3 technology. You can tell whether one of the website’s pages is transferred with encryption by the closed key or lock icon in the lower status bar of your browser.

We use other suitable technical and organisational security measures to protect your data from random or deliberate manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures are improved on an ongoing basis in line with technological developments.

This data protection policy is currently valid and was last updated in May 2018.

It may be necessary to modify this data protection policy if our website and offers develop or as a result of new statutory or official regulations. You can call up and print out the current data protection policy at any time from the website at https:// www.ti-portfolios.com/datenschutz.